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Privacy Policy

Privacy Policy

Understand how we protect your data, what we use it for and your rights.

About our Privacy Policy

这些指导方针解释了我们如何管理和保留校友和捐赠者的个人信息. They define our data:

  • principles
  • responsibilities
  • mechanisms
  • time periods


From time to time, 我们可能会将您的信息用于本隐私通知中目前未描述的新用途. If our information practices change at some time in the future, we'll always post the policy changes on this page.

Alumni Privacy Policy

1. Data Controller, Data Processor and Data Protection Officer

太阳2首页大学(The University of Newcastle upon Tyne)是本通知中所述个人数据的数据控制人. The contact for data held under this privacy notice is advancement.data@datacentrerealty.com. Blackbaud are a Data Processor on behalf of the University, 为校友和支持者数据库提供基于云计算的解决方案. 大学资料保障主任及相关监管机构的联络资料可于以下网址查阅: Data Protection

2. Purpose of Processing

大学收集及处理有关校友(“你”或“你的”)的个人资料及其他资料,以便召开校友会会议. 它收集和处理额外信息,为学生提供福利和服务, staff, 校友及支持者,促进大学的教育慈善使命, which includes fundraising and securing the support of volunteers.

3. Core Alumni Record

The Core Alumni Record is created from data held in the University’s student record system containing: name; student ID; email address; contact details (address and phone number); date of birth; gender; nationality; degree information (including subject with start and end dates, final degree classification); alumni type (such as graduate, exchange student, study abroad student); international student flag.

4. Additional Information

Additional information regarding your past activity with the university such as student or alumni society membership; student hall information; any communications you have received from the Advancement team; any alumni engagement or philanthropic activities you have been a part of (such as nominating/a nomination for an alumni achievement award, completed volunteering work on behalf of the University).

Additional Information provided by you during interactions with you (e.g. 报名参加活动、做义工及向大学捐款时). These include details of your job (position and organisation details); social media handles; options that you have selected to be of interest to you (whether you wish to volunteer, donate, or support the University in some way); any links with fellow alumni (such as spouses or friends) and information regarding donations (including gift dates, amounts, fund support area, bank details and gift remittance information).

信息也从公开的第三方来源收集,以保持校友记录的准确性, including employment information (position, organisation details and corporate email address), philanthropic capability, likelihood of support and online presence web links.

这些信息将被大学用于与您沟通和支持其营销, promotional and fundraising purposes. 如果您注册参加大学活动,我们也可以使用这些信息为主持人和支持人员创建简短的传记.

5. Third Party Services

If you actively sign up to NCL spark, (the alumni team’s Engagement and E-Mentoring Portal), 在NCL SPARK所持有的就业及最新联络资料将会传回大学,并按照本政策的附加资料处理.

该大学使用Dot Digital平台作为在线电子邮件营销工具,创建并向校友发送大量电子邮件通信, donor and supporter community. 任何在这个平台上更新的沟通偏好都会被记录在进步校友和支持者数据库中,以保持数据的准确性.

牛津大学使用研究平台Live Alumni从LinkedIn获取毕业生就业数据. 这些信息是公开的,包括与公司业务名称和电子邮件地址相关的详细信息. 我们使用这些数据来满足我们的合法利益,以更好地了解我们的毕业生的就业结果, to improve our communication channels and for reporting.

大学可将筹款活动外判予第三方承办,以举办电视募捐活动及直接邮寄活动. 在这些活动中收集的任何最新信息(包括任何捐赠的信息)将传回大学,以确保数据的准确性和捐赠者的管理.

6. Prospect research, wealth screening and data analysis

We may gather information about you from publicly available sources – for example, Companies House, 选举名册及传媒-让我们更了解你的个人身份,以及你对大学的支持能力, including financially. Information regarding your affinity to the university, philanthropic ability (using publically available sources such as the Sunday Times Rich List or company annual reports); possible areas of fundraising interests and your key contact within the University will be noted on your record to assist with philanthropic efforts. We may carry out wealth screening, a process which uses trusted third party partners to automate some of this work.

大学可能会在校友记录上添加额外的旗帜,以协助国家基准测试的报告功能(如HESA毕业生结果), CASE–Ross survey) and for internal KPI monitoring and data analysis.

7. Legal Basis of Processing Data

大学正以其合法权益作为处理第3条所述个人资料的法律依据, 4 and 6. 这些合法利益是:促进和培养一种持续和接触的文化, 与所有太阳2首页大学校友保持联系,并关注与潜在的和现有的捐赠者的关系.

In respect of section 3, 大学亦认为有必要顾及公众的利益,召开校训会的会议.

8. Data Retention

  • The Core Alumni Record (and any subsequent updates to the information fields held in that record); retained indefinitely unless requested to be removed. 确保在删除请求之后不会将记录重新添加到系统中, we would suggest that a skeleton record containing student ID, name, date of birth and alumni type will be retained to form a suppression record.
  • Contact Information (email address, phone numbers, addresses and online presence links); whilst you wish the University to remain in contact with you. If you have made a gift aid declaration for a relevant donation, 房屋名称/编号和邮政编码将保留7年(6年加当前),自最后一次付款之日起,符合英国税务海关总署的要求;
  • Past engagement with the University such as completed volunteering opportunities, event attendance, donation details (gift date, amount and fund area), 预期聘用(如特定的筹款活动请求)和你从大学收到的通信:无限期保留,用于内部报告目的,除非要求删除;
  • Employment data, 前瞻性研究(包括筹款能力和兴趣)和志愿者兴趣:在您希望大学与您保持联系的同时;
  • 礼品汇款信息及直接借记授权:礼品有效期加7年(6年加当前);
  • Dietary and/or mobility data for event attendance: one month post event conclusion.
  • Event biographies; whilst you wish to attend University events, reviewed every 2 years for accuracy

9. Data Location

核心校友记录和附加信息在位于美国的服务器上处理.

10. Data Sharing

大学不会与第三方分享个人资料,除非该第三方根据大学的指示(e.g. third-party mailing house to send printed materials; third party company carrying out telethon fundraising; external venues such as hotels to assist in event administration).

11. Your Rights

You have the right of access to your data; to update, amend and rectify your data; change your communication preferences, including opting out of receiving any marketing materials. 你有权利删除和反对大学处理任何附加信息. 确保在删除请求之后不会将记录重新添加到系统中, we would suggest that a skeleton record containing student ID, name, date of birth and alumni type will be retained to form a suppression record. Please contact rec-man@newcastle.ac.uk to exercise any of these rights.

Donor/Support Privacy Policy

1. Data Controller, Data Processor and Data Protection Officer

太阳2首页大学(The University of Newcastle upon Tyne)是本通知中所述个人数据的数据控制人. The contact for data held under this privacy notice is advancement.data@datacentrerealty.com. Blackbaud are a Data Processor on behalf of the University, 为校友和支持者数据库提供基于云计算的解决方案. 大学资料保障主任及相关监管机构的联络资料可于以下网址查阅: Privacy Notice

 

2. Purpose of Processing

太阳2首页大学收集和处理有关公共捐助者[1]/支持者[2](“你”或“你的”)的个人数据,以供 donation administration and cultivation, event registration record, volunteer management or mailing lists.

 

3. What Information is Collected/Processed

大学收集和处理你在与你互动时提供的信息(e.g. 报名参加活动、做义工及向大学捐款时). Your contact information (email address, phone number, address and online presence links) will be recorded during these interactions.

您在这些交互过程中提供的附加信息也将被收集和处理. These include details of your job (position and organisation details); social media handles; options that you have selected to be of interest to you (whether you wish to volunteer, donate, or support the University in some way); any links with alumni (such as spouses or friends) and information regarding donations (including gift dates, amounts, fund support area, bank details and gift remittance information).

Additional information regarding your past activity with the university such as any communications you have received from the Advancement team; any alumni engagement or philanthropic activities you have been a part of (such as completing volunteering work on behalf of the University).

信息也从公开的第三方来源收集,以保持支持者记录的准确性, including employment information (position, organisation details and corporate email address), philanthropic capability, likelihood of support and online presence web links.

这些信息将被大学用于与您沟通和支持其营销, promotional and fundraising purposes. 如果您注册参加大学活动,我们也可以使用这些信息为主持人和支持人员创建简短的传记.

4. Data Retention

· The base supporter record (name, 支持者ID和支持者类型)和过去与大学的接触,如完成的志愿服务机会, event attendance, donation details (gift date, amount and fund area), prospect engagement (such as a specific fundraising campaign request) and communications you have received from the University; retained indefinitely unless requested to be removed. 确保在删除请求之后不会将记录重新添加到系统中, we would suggest that a skeleton record containing supporter ID, name and supporter type will be retained to form a suppression record.

· Contact Information (email address, phone numbers, addresses and online presence links); whilst you wish the University to remain in contact with you. If you have made a gift aid declaration for a relevant donation, 房屋名称/编号和邮政编码将保留7年(6年加当前),自最后一次付款之日起,符合英国税务海关总署的要求;

· Employment data, 前瞻性研究(包括筹款能力和兴趣)和志愿者兴趣:在您希望大学与您保持联系的同时;

·礼品汇款信息和直接借记授权:礼品期限加7年(6年加当前);

·活动出席的饮食和/或活动数据:活动结束后一个月.

· Event biographies: whilst you wish to attend University events, reviewed every 2 years for accuracy

 

5. Third Party Services

该大学使用Dot Digital平台作为在线电子邮件营销工具,创建并向校友发送大量电子邮件通信, donor and supporter community. 任何在这个平台上更新的沟通偏好都会被记录在进步校友和支持者数据库中,以保持数据的准确性.

6. Data Location

Supporter data is processed on servers located in the United States of America.

7. Prospect research, wealth screening and data analysis

We may gather information about you from publicly available sources – for example, Companies House, 选举名册及传媒-让我们更了解你的个人身份,以及你对大学的支持能力, including financially. Information regarding your affinity to the university, philanthropic ability (using publicly available sources such as the Sunday Times Rich List or company annual reports); possible areas of fundraising interests and your key contact within the University will be noted on your record to assist with philanthropic efforts. We may carry out wealth screening, a process which uses trusted third party partners to automate some of this work.

大学可以在支持者记录上添加额外的旗帜,以协助国家基准测试(如CASE-Ross调查)和内部KPI监测和数据分析的报告功能.

8. Legal Basis of Processing Data

大学正以其合法权益作为处理第3及7条所述个人资料的法律依据. 这些合法利益是:促进和培养一种持续和接触的文化, 与所有太阳2首页大学的支持者保持联系,并关注与潜在和现有捐助者的关系.

9. Data Sharing

大学不会与第三方分享个人资料,除非该第三方根据大学的指示(e.g. third party mailing house to send printed materials; external venues such as hotels to assist in event administration).

10. Your Rights

You have the right of access to your data; to update, amend and rectify your data; change your communication preferences, including opting out of receiving any marketing materials. 您有权利删除和反对大学处理本隐私通知中所述的目的. 确保在删除请求之后不会将记录重新添加到系统中, we would suggest that a skeleton record containing supporter ID, name and supporter type will be retained to form a suppression record. Please contact rec-man@newcastle.ac.uk to exercise any of these rights.

为支持大学的目标而在经济上或时间上进行捐赠的人

[2]被描述为通过参加活动来表达对大学的兴趣的非校友, volunteering your time to support the alumni relations initiatives, or requesting to be part of a mailing list